Record Keeping for VAT-Registered Businesses in the UAE

Record Keeping for VAT-Registered Businesses in the UAE

If your business is registered for Value Added Tax (VAT) in the UAE, keeping accurate records is not just good practice — it’s a legal requirement. Proper documentation helps you stay compliant with the Federal Tax Authority (FTA) and makes it easier to file your VAT returns or respond to audits.

What VAT-Registered Businesses Must Keep

Every VAT-registered business must maintain records of all transactions that show how VAT was charged, collected, and paid. These records must be kept for at least 5 years from the date of each transaction.

The key documents include:

• Tax invoices issued for goods and services
• Bills and receipts related to purchases and sales
• Copies of received tax invoices from suppliers
• Credit notes (for returned goods or discounts)
• Debit notes (for additional charges or corrections)

Maintaining these records ensures that your business can easily demonstrate compliance if the FTA requests a review or audit.

How to Store VAT Records

Records may be kept in electronic or paper format, but they must be clear, organized, and accessible. The FTA can ask for copies during an inspection, so businesses must ensure their data is safely stored and backed up.

If your business operates digitally, using a reliable system that records all VAT-related transactions is essential.

Gigsters Tip

Manual record keeping can be time-consuming and risky. Gigsters.app automatically stores and organizes all your VAT invoices, receipts, and notes in one place. This helps you stay compliant with FTA rules and gives you peace of mind knowing your records are complete and ready whenever you need them.